• Community Special Event Support Application

  • Before you begin: 

    Community Special Events enhance residents' quality of life, promote civic engagement, celebrate local culture, and further the City's core values. This application is used to request City support (fee discounts, in-kind services and/or direct City services) for a community special event. 

    Important: 

    • You must complete and submit a Special Event Permit Application 
    • Application window: 
      • Applications for events in the following calendar year are accepted October 1-31 and receive special priority. Late applications may be considered.
    • Approval of support in one year does not guarantee approval in later years. Each application is reviewed independently, and support is subject to budget and resource availability. 
    • Please refer to the City Support of Community Special Events Policy for more information. 

     

  • Did you complete and submit a Special Event Permit Application?*

  •  

    Please Note:

    If you have not yet completed and submitted a Special Event Application, please do so before moving forward with this form. A Special Event Application must be on file for your sponsorship request to be considered. If no Special Event Application is on file, this form will not be considered for sponsorship.

  • Applicant and Organization Information

  • Format: (000) 000-0000.

  • Event Information

  • Event Date*
     - -
    2 digit month, 2 digit day, 4 digit year

  • Organization Type and Support Category

  •  Organizational Eligibility
    Requests for support shall be considered from eligible Event Organizers, including the following:

    1. Local nonprofit organizations classified under Internal Revenue Service (IRS) Code Section 501(c)(3), (c)(4), or (c)(6) that operate within the City of Pleasanton with mission statements in alignment with City values, vision, and goals. This could include religious organizations with the required IRS status for charitable or social welfare organizations, if the event is not expressly focused on religious activities.
    2. Community or civic organizations or local service clubs operating within Pleasanton with mission statements aligned with City goals.
    3. Homeowner Associations (HOAs) or informal neighborhood groups, so long as there is a designated individual or entity that can act as the Event Organizer.
    4. Educational institutions serving Pleasanton residents.
    5. Veteran organizations serving Pleasanton residents.
    6. Other government agencies whose use of a City facility is consistent with their normal functions.
    7. In limited cases, for-profit organizations may apply only when an event is demonstrably charitable in nature.
  • Organization Type*

  • CITY SUPPORT LEVELS
    City support for Special Events is organized into three categories. Criteria, review, and approval vary based on the level of support requested.


    Category 1: City Events
    Events organized, funded, and managed solely by the City. City Events are not governed by this Policy and are given resource priority over Category 2 and Category 3 events.

    Category 2: City-Partnered Events
    City-Partnered Events involve a substantial contribution of City resources, such as staffing or other significant support. The following requirements apply:

    • Events must be held no more than once per year.
    • Events must be open to the public and free of charge.
    • Events must follow all City-required procedures and gain all required approvals no later than 6 months prior to the event date. 
    • By submitting this application, you are requesting that the City Council review your event and consider it for Category 2-level support. 

    Category 3: City-Assisted Events
    City-Assisted Events are those that receive direct City support for actual costs in the form of discounts for designated user groups, as outlined in the City's Master Fee Schedule, Section V.B., Police Department Special Permits. Events must follow all City-required procedures and obtain all required approvals no later than 90 days prior to the event date. All approved events with actual costs automatically receive a discount on those fees. Applicants do not need to submit this application to receive Category 3 assistance.

  • Requested City Support

  • Type of City Support Requested
    Rows

  • The Event Organizer is typically responsible for application and permit fees and the actual cost of any required City service (Police, Fire, Public Works, etc.) City support is provided as discounts or in-kind services at the City's discretion. 

  • Event Eligibility

  • To be considered, the event must meet ALL of the following: 

    • Supports the City's mission, vision and goals, and is of significant value to the Pleasanton community 
    • Will not have a significant adverse impact on City facilities (any minor impacts will be mitigated by the Event Organizer) 
    • Does not conflict with or duplicate any City-organized event, program, or activity 
    • Will not adversely impact City resources or finances
    • If expected attendance exceeds 2,500: Organizer has demonstrated experience through prior successful events or is a professional event organizer 
    • Will comply with all applicable City, County, and State regulations, including permit requirements 
    • Will comply with the City's non-discrimination policies and all other City policies 

  • Ineligible Events
    The following events are not eligible for City support under this Policy. Please note that all City support is subject to approval, as outlined below, budget and resource availability:

    • Private events not open to the general public, or public events not providing a significant community benefit to Pleasanton residents.
    • Events intended to provide commercial benefit to private businesses (except as permitted through applicable economic development programs), or to generate profit for a business.
    • Events solely intended for fundraising purposes.
    • Events held on behalf of, or in advocacy of, any political activity, platform, or candidate.
    • Religious ceremonies, worship services, or events that use City resources primarily in support of religious activity.
    • Events that conflict with City ordinances or facility use guidelines, including advocacy or promotion of the sale or use of tobacco, alcohol, controlled substances, weapons, or similar products.
    • Events requiring recurring use of City property or facilities, or events of a duration lasting longer than two days.
    • Events previously supported by the City where the organizer did not provide good faith information or did not adhere to City-provided permits or agreements.
    • Organizations currently in legal dispute with the City.

  • Community Benefit Evaluation Criteria

    Applications are evaluated on the degree to which the event demonstrates community benefit. Please describe how your event meets each criterion.

  • City of Pleasanton's One Pleasanton Strategic Plan 

  • Acknowledgment / Certification / Signature

  • All organizations receiving City support must acknowledge the City's support. By checking each box below, the applicant agrees to:*
  • I certify that the information provided in this application is true and complete to the best of my knowledge. I understand that:*
  • Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Should be Empty: